Manage Projects with improved TaskInfo and Gantt view

Posted on December 23rd, 2012 in Featured, XMind Basic | 34 Comments »

In November 2009, there was an article about how XMind can be helpful on Project management by using TaskInfo and Gantt Chart. At that time, XMind might not perform well enough, but it still worked efficiently. And with valuable support and suggestions from many enthusiastic people, XMind has made many improvements through time. For example, the “assigned to” option to add a particular person.

Especially in XMind 2012, we bring the “task dependency relationship” to help you identify the dependency relation between tasks, and re-design the Gantt Chart with a more friendly interface, fluent interaction and improved usability. We’re ready now.

Taskinfo and Gantt Chart

Now, let’s see how Task Info View works. Below are what we can do here,

  • Task: This is the content of selected task (can’t be changed in the Task Info view);
  • Assigned to: Select or input the people who are responsible for this task;
  • Priority: Select the proper priority level for this task in the drop-down list;
  • Start/End Date: Select the proper date for this task. You can even set an exactly time if required.
  • Duration: This shows how many days you can complete this task. You can set it directly too;
  • Progress: Move the slide to change task progress;
  • Check Point: The time point to stop and check your task;
  • Predecessors: Click the plus button to add a predecessor to selected task.

TaskInfo View

Task Dependency In XMind

Before showing Gantt Chart, maybe we should talk about the Task Dependency for better understanding.
A dependency relation exists between any two tasks in XMind. How do you display it? Now, XMind can help you achieve this with few simple steps. For example, task A has a dependency relation with task B. Let’s do as following:
Select task A.

  1. On the Predecessors fields, click plus button.
  2. Choose task B in the coming Task Dependency dialog.
  3. Confirm the Dependency type,
    • Finish to Start, Task A can’t be started until Task B is finished.
    • Start to Finish, Task A can’t be finished until Task B is started.
    • Start to Start, Task A can’t be started until Task B is started.
    • Finish to Finish, Task A can’t be finished until Task B is finished.
  4. Click OK to finish.

Task Dependency

Then after adding these task details, let’s click Show Gantt Chart at the Taskinfo View bottom. All tasks in current mind map will be shown in the Gantt Chart view.

Gantt Chart

If you switch among sheets or workbooks, the content will be updated at the same time. Moreover, when you drill down any a topic to focus on more details, Gantt Chart will only show the tasks in this drilled down map. Concentration is ever so easy and simple.

Gantt Chart has two parts. On the left, all topics are listed as a tree. On the right, the tasks are shown as task bars with time indicator. A glance, you can catch the most task details immediately, like Task content, Start/End Date, Progress Status, and Dependencies. When moving mouse on a task, all information will be appeared. How convenient! Also, you can change timeline scale among Hours, Days, Weeks and Months in the left as you want.

In this redesigned Gantt Chart View, we bring various colors for task bars, which depend on the task’ priority. This would be helpful to distinguish one task from the others. One more thing, the Task Dependency, which is shown as the lines between tasks. You’re allowed to insert dependency line here, by selecting the little circle at the start or end of a task bar and pointing to any a task. To help you understand the dependency type better,  please watch the above screenshot, there are four lines, from top to bottom,

  • The first one means that Task B can’t be started until Task A is started.
  • The second one means that Task C can’t be started until Task B is finished.
  • The third one means that Task D can’t be finished until Task E is started.
  • The fourth one means that Task F can’t be finished until Task E is finished.

What we do believe is that, you may bring a big surprise to your co-workers while reporting the project status with XMind, and they will understand your work fast and easily.

Keyboard Shortcuts in XMind

Posted on November 13th, 2012 in XMind Basic | 5 Comments »

XMind offers many keyboard shortcuts. Working with shortcuts can really save the time and free your mind to find where is the mouse. 🙂 So knowing them well will bring you great convenience. Here are some important and helpful shortcuts for your references.

  • F2 to edit selected topic
  • F3 to add label
  • Ctrl+N to new a blank workbook
  • Ctrl+T to new a blank sheet within workbook
  • Ctrl+F6 to switch Workbook
  • Tab to insert subtopic
  • F7 to begin mapshot

Below map introduces all working shortcuts in XMind. Please read and enjoy your XMind.


Saying thanks to all people

Posted on September 30th, 2012 in XMind Basic | No Comments »

Aftre releasing XMind 2012, XMind website gets 441,808 visitors around the world (about 10,000 visitors everyday). And top 10 teritorries are, Unisted States, German, China Mailand, TaiWan, France, Japan, Brazil, Mecixo, Russia, and United Kingdom.
XMind Software, including XMind for Windows, XMind for Mac, XMind for Linux and XMind Portable, has 267,375 downloads from official website (about 6000 times everyday).
XMind new Support System recieves more than 900 cases. People shared many many good suggestions with us. And more than 2000 public maps are uploaded to XMind Share.

We really really want to say thanks to all people. Your support has always been our motivation. And now, XMind team is preparing a mirror update for XMind 2012, to let it more stable.

Below are a few XMind usage tips,

We will add more articles about using XMind in the support system.

Diamond cutting and visual thinking

Posted on March 14th, 2012 in XMind Basic | 5 Comments »

(This is a very good post about why we need visual thinking by Chuck Frey, a famous blogger in mind mapping and visual thinking area.)

Dan Roam, author of the visual mapping books The Back of the Napkin: Solving Problems and Selling Ideas With Pictures and Blah, Blah, Blah: What To Do When Words Don’t Work, compares the process of visual thinking to carving a faceted diamond out of a rough piece of the crystalline substance. This is a very powerful analogy.

In their natural state, diamonds do not look like the beautiful, multi-faceted gemstones that are one of the world’s most valuable substances. Instead, they look like a lump of crystal. In much the same way, raw information must be carved and shaped to create something of meaning and value. Most people don’t know how to do this.

It takes an experienced diamond cutter to carve the stone and reveal the beautiful facets of the diamond. In much the same way, a visual thinker dissects a large pile of information, classifies it, organizes it and converts it into a cohesive visual presentation out of it that is thrilling to behold. Visual thinkers need to be skilled at systems-level thinking, able to recognize patterns and connections within the bits of information they have gathered, and a keen eye for separating valuable elements from the useless bits.

In both diamond cutting and visual thinking the primary process is one of simplification, cutting away that which is not of value and maximizing the presentation of the parts that remain Like a diamond, information has multiple facets; in a mind map, these are reflected as primary topics, each containing a depth of subtopics, much like the reflections and refractions within a fine diamond.

The final point of comparison between diamonds and visual mapping can be found in the worth of the raw material versus the finished product. Coal has little value. It’s basically carbon formed into a shale-like substance. But compressed under the proper heat and pressure conditions for millions of years and then chiseled and shaped by an experienced diamond cutter, it is transformed into something of incomparable value. In the same way, a visual mapper takes a pile of information and knowledge and transforms it into something of much greater value – a business decision, a plan or a multi-million dollar idea.

That’s the power and value of visual thinking.

XMind official GROUP on Biggerplate

Posted on February 20th, 2012 in XMind Basic | 3 Comments »

After few years, XMind Share has been proved be a very good service. Without much advertise, now, there are 43,621 maps. And we pick out 3,094 featured maps, and 1,067 DailyMap. People share their mind maps, learn from others’ and understand how to benefit from mind map, and etc. We hear these kind stories every day.

During this period, we are glad to see that more and more people spend attention on mind map and mind mapping software, like Biggerplate, the website focusing on sharing mind map. On Biggerplate, there are more than 245,000 maps made by four mind mapping software. It also offers us an opportunity to learn from other tools. 🙂

Recently, Biggerplate releases an important feature, GROUP, which is very useful. The members can round up maps those relate to our area of interest as a GROUP, then introduce it to others. Of course, we have a XMind official Group on it too. It will offer a different experience from XMind Share. Worth to try!

Happy new year!

Posted on December 26th, 2011 in Featured, XMind Basic | 5 Comments »

2012 is coming soon. Happy new year! Have you got the ship ticket? 🙂

In 2011, XMind does not make any big things on the software. But after one-year study and preparement,  XMind Ltd understands more on many things, such as product design, web app, iOS development, mobile market and etc.

These knowledge may not let XMind be best at once, but we believe it will be better and better from 2012.

Below are the new 2012 calendar templates we made. If you need or like, please download them. Or you can also translate it to other language and re-upload.

English Version

German Version

Chinese Version

The brief instruction
The template uses Fishbone as the main structure, and spreadsheet chart every month. Each day is in the separated cell as a sub-topic. There are two common usages.

1. Drilldown & Floating topics

  • Select the date
  • Drill down (F6)
  • Add daily things as the floating topics.

2. Multiple sheet

  • Select the month (main topic)
  • Choose “Insert — New Sheet from Topic” on the menu
  • In the new sheet, add the daily tasks as date’s subtopic

XMind on Biggerplate

Posted on July 4th, 2011 in XMind Basic | 2 Comments »

It’s glad to share a good news with xmind users. The great mind map sharing website,, now supports .xmind files.

They said,

The addition of XMind to the library is yet another exciting step for Biggerplate, and a testament to a fantastic piece of software that has been making some big waves within the mind mapping world!

XMind has rightly earned a very large and loyal following for itself, as users have been won over by simple design, highly effective functionality, and an extremely competitive pricing model.

The free version offers a level of functionality that would put several paid software providers to shame, and the Pro version adds layers of business-oriented features that further enhance the program’s appeal.

The open source nature of XMind means this software is sure to evolve with the needs and wishes of consumers and developers, which will help to ensure it can continually provide a highly affordable, user-friendly, and extremely effective mind mapping experience for a wide range of user types.

Now, there are some great mind maps and templates already there. Below are steps to share mind map on Biggerplate.

Now, you can see your maps at, Mind Map library(click Most Recent).

GTD XMind template

Posted on March 29th, 2011 in Featured, XMind Basic | 17 Comments »

Today, we’re glad to share a special GTD template created by Mr. Adnan Adam Onart, working at Boston University.

The template is composed with 6 sheets which are linked with each other. Mr. Adnan also shares with us why he made this template,
GTD or Getting Things Done, the action management method, invented by David Allen, has a large following world wide. The applications for implementing it abound: From tiddlywiki’s to thick client softwares. You can also see many versions of its workflow in print or on the WEB. The advantage of using XMind for GTD is the combination of the workflow operations with its pictorial representations. The direct manipulation of the tasks on the screen creates some intuitiveness which is not easy to come buy with flat or hierarchical list system. I wish to keep the design of the map simple, free from unnecessary icons or markers. But this template comes to you as Version 0.3. As I’ll start using it, I may be adding new features or making improvements. I’ll be happy if I could also have your feedback and suggestions for future evolution.

If you’re interested, please download GTD.xmt.  After downloading it, you can directly double-click and open it with XMind,  Or open it from menu,  “File — New — New from Template…” and select this template.

XMind Official Partner in Japan

Posted on November 17th, 2010 in Featured, XMind Basic | 2 Comments »

Here is an important news for all XMind users from Japanese. CoGen Media has been XMind Ltd official partner in Japan.

CoGen Media distributes high performance Mind Mapping Software “XMind series” (developed by XMind Ltd.) of free and Pro version from November 17th.

The Official Website is

Power our team with XMind

Posted on October 3rd, 2010 in Featured, XMind Basic | 2 Comments »

Earlier this year, XMind surpassed the half a million user mark, and our user base continues to grow exponentially as more and more people discover the power of XMind.
Many people tell us, XMind helps them a lot in business. XMind lets their plan work easier, reports clearer, brainstorming faster, and etc. Some users know and begin to use XMind when they see colleagues are using it. And at last, XMind Pro has the company clients. They bought subscription codes for employees. They believe XMind can power their teams, some have even seen the improvement in work.
During the communication with these companies and small teams/organizations, while solving their problems, we also understand more their requirements. Now to serve teams, organizations, and companies better, XMind prepares multiple plans for business.
Every plan will offer a group license, and has the user number limit. One company only needs to buy one subscription code for all users.
It’ll be easy to power the team with XMind for Business.