How to Create Flowcharts in XMind | Steps and Templates

Posted on October 1st, 2019 in Tips, XMind Basic | No Comments »

Because of its unlimited canvas and smooth interaction, XMind is often used as flowchart makers. Although XMind is a part-time flowchart maker, (and a full-time mind map maker obviously), some handy features really help brainstormers to create their workflow diagrams quickly.

A simple flowchart

Read the rest of this entry »

We’re Updating Our Privacy Policy

Posted on May 15th, 2018 in XMind Basic | 1 Comment »

Thanks for using and trusting XMind. We’re constantly providing a professional and user-friendly product, and right now, we are here to give you a brief overview of our updated privacy policy.

We have always kept strict confidentiality of user data, and convinced that user privacy is our top priority. We very much agree with the GDPR approach. In this regard, we updated policy privacy in a more detailed description.

If you want to read our full policy, Check it out here.

Read the rest of this entry »

You Need a Business Plan — Make One with XMind

Posted on February 21st, 2017 in Tips, XMind Basic | No Comments »

Why you need a business plan

You may consider a business plan as a thing only made for VC firms. However, many startups, even the team members of one project in some big company, can’t tell their business stories straight, or their products straight. In addition to the problem of vagueness, another thing is that each individual member of the team holds a different concept about the business model in his head. Actually, a company or a project needs something to hold it together, the “something” can be a company’s particular culture like that in Apple, but can realistically be a business plan, too.  Read the rest of this entry »

Merry Christmas & Happy New Year

Posted on December 24th, 2013 in XMind Basic | 2 Comments »

Merry Chirstmas

Around this time of year, most of you should enjoy the happiest time of 2013. And we would love to send a warm Thank You.

It’s your support and encouragement, that promote us to step forward. And we never take them as granted. Within 2013, we released XMind 2013,  the more powerful and stable version. It has 10 new features, many improvements, and bug-fixed. Since November 2013, XMind 2013 has been downloaded by 700,278 times. From the January, XMind has been totally downloaded by 3,357,597 times. And for this moment, XMind is helping millions of people world widely to improve their productivity and creativity.

To greet 2014 year, we will do our best to bring you better mind mapping tool. At the same time, we wish to hear more words through the Blog, Support Center, Facebook, Twitter and so on. Any words from can be valuable for XMind.

Here, we also wish to say a special thank you to Chuck Frey, Juha “Metsis” Metsäkallas, Wallace TaitPhilippe BoukobzaHenry Lewkowicz, and Marcin Wudarczyk. Also, there are so many kind users that offer us the suggestions, feelings and bug reports. It’s your excellent work that makes better XMind possible.

In the spirit we say, simply but sincerely thank you.

XMind SDK for python

Posted on October 28th, 2013 in XMind Basic | 8 Comments »

A very good news,  XMind SDK python is available now! It can help the developers to parse, modify and generate XMind mind maps. Of course, it is useful to build XMind your own extensions.

The SDK is 100% written in python and independent from any Java code of Xmind itself. Actually, we spent more than half a year to complete this SDK. It is now under MIT license and released on GitHub.

For more details, please refer to XMind on GitHub.

2013 Red Herring Asia Top 100

Posted on September 10th, 2013 in XMind Basic | No Comments »

Red Herring Asia Top 100

After the highly competitive Submission Review, Due Diligence and Live Presentation & Scoring, XMind was finally prized as one of 2013 Red Herring Asia Top 100 Winners from thousands of candidates.

Red Herring 100 Awards have been widely recognized as one of the industry’s more prestigious recognitions, with up to 1,400 candidates from each continent competing each year. It highlights the exciting startups from Asia, Europe and the Americas since 1996. It recognized more than 5,000 companies in their early stages, including Google, eBay, Skype and Baidu.

When talking about why XMind, the chairman of RedHerring, Alex Vieux said, “The concept behind the software and your ability to bring it to the computer world and get millions of users attached to it deserves utmost attention.” We always focus on the mind mapping and devote ourselves to bringing you the better software.

Earlier this year, XMind was also highlighted as the most popular mind mapping software on, a very important and famous website.

Now, XMind helps millions of people to get a productive and creative way of working and life. These prizes will encourage XMind team work harder to make XMind better and better.

BTW, XMind 2013 is coming now with more powerful features. You can learn more details and download XMind 2013 Beta version HERE. Please do not forget to tell us your opinions.


Shrink XMind File Size

Posted on June 24th, 2013 in XMind Basic | 9 Comments »

After saving many times, adding attachments, and inserting customized markers, the size of our XMind file may become too big. Then, our XMind may run slowly, even meet some expected question. Most of the time, the reasons can be the revision, attachment and marker group. Here, we are trying to share some tips for preventing the file size getting too big.

Delete revisions

When we save our mind map with the save button or “Ctrl+S”, XMind will save a revision. And the reversion includes the scree shot and information of that XMind file. So we can check the file revision at the “Editing History” view, and even revert to the revision. Meanwhile, every revision occupies some space so that we can shrink the file size by deleting the useless ones.

  1. Open the Editing History View by clicking “File-Editing History”
  2. Within the Editing History view, select one or multiple revisions and click the “Delete” button at the view toolbar corner.

Editing History

By the way, people can also uncheck the “Automatically save new revision……” option. For this case, XMind won’t save the revision of this file.

Link to attachment

Dragging a file into XMind as an attachment via “Copy” option, we find the file size become big. Especially, when we are using XMind to manage the local files (Please refer to this article). In fact, we can create a hyperlink to the attachments, which has little influence to the file size. There are two ways to create a hyperlink, dragging the attachment into XMind and selecting “Link” option or clicking “Insert – Hyperlink”. Be careful, the link can’t work if we’ve deleted or moved the attachment. 

 Link Or Copy

“Link” Option

Add Hyperlink

Add hyperlink

At the same time, the links can’t work on the other machine. So we’d better choose to copy the attachment when sharing the mind map to colleagues or friends. By this way, the receivers can open the attachment regardless of the original file’s position.

More marker groups

XMind supports us to import customized markers and group them. Once we insert one marker of the customized marker group into the mind map, XMind will save the entire marker group within the file. That is to say, the whole size of marker group will be added to the mind map. So we recommend not to import more than 10 markers into one marker group.

To import customized markers and group them, please refer to this article.

More marker groups


Normally, we won’t feel that the file size is too big unless we’ve made many changes to the file. For this situation, the tips above can give you a hand. We can shrink the file size significantly by deleting the revisions. Meanwhile, grouping the customized markers reasonably and choosing hyperlink type can prevent the trouble effectively.


XMind in the lifehacker High Five best mind mapping tools

Posted on April 22nd, 2013 in XMind Basic | 2 Comments »

Last week, launched a new event, and asked people to nominate which mind mapping tools they thought were the best.  Because they believe Mind mapping is a great way to brainstorm, make a plan, or turn ideas into the steps needed to make it real.

The good news is that XMind has received the enough nomination, and is in the Five Best Mind Mapping Tools list. Now, XMind is still waiting for your precious votes for the final ranking.

Thank you for support and vote!

The Style

Posted on March 21st, 2013 in XMind Basic | 2 Comments »

People may already know the theme in XMind. Esp. the theme-extracting feature can extract all attribute settings of topics, relationships, lines, boundaries and etc.  This also means applying a theme to the map will modify all these elements in it. But what if we just want to change the relationship, topic, or boundary only? Here is the Style.

The style feature allows us to change topic, boundary or relationship separately. And more, we can design one special topic style, extract and rename it for future usage. Below will show you how to enjoy the Style

view of the Style

Apply Style

First, let’s see how to apply the topic style into the map,

  1. Open the Style view from menu View – Styles
  2. Select the target topic(s) in the map
  3. Choose the preferred style in the Style view and double-click
  4. Now, the selected topic(s) should have a new style.

We can also apply the corresponding style to boundary, relationship and sheet by the same steps. In fact, this feature is FREE.

Extract Style

In XMind, after designing the topic, boundary, relationship and sheet, we can extract these styles for future usage.  They will be listed in the Style view.  We can rename them and apply them to the others fast. Below are steps how to extract style from a topic,

  1. Select the target topic in the map
  2. Clicking Tool-Extract Style from the menu.
    Extract Style
  3. XMind will extract this topic style and save it in the Style view.
  4. Click the name of this extracted style, we can rename it.
  5. For deleting the extracted style, please select one and click “Delete”button.
  6. The steps to extract styles of boundary, relationship and sheet are the same.

Have you tried to extract your own style and apply? Since we know how to extract and apply our own style, why not try to improve the efficiency?

Manage Projects with Improved Task Info and Gantt view

Posted on December 23rd, 2012 in Featured, XMind Basic | 34 Comments »

In November 2009, there was an article about how XMind can be helpful on Project management by using TaskInfo and Gantt Chart. At that time, XMind might not perform well enough, but it still worked efficiently. And with valuable support and suggestions from many enthusiastic people, XMind has made many improvements through time. For example, the “assigned to” option to add a particular person. Gantt Chart and Task Info is suitable for general project management, you can also check out our guide on Agile project management here.

Especially in XMind 2012, we bring the “task dependency relationship” to help you identify the dependency relation between tasks, and re-design the Gantt Chart with a more friendly interface, fluent interaction and improved usability. We’re ready now.

Taskinfo and Gantt Chart

Now, let’s see how Task Info View works. Below are what we can do here,

  • Task: This is the content of selected task (can’t be changed in the Task Info view);
  • Assigned to: Select or input the people who are responsible for this task;
  • Priority: Select the proper priority level for this task in the drop-down list;
  • Start/End Date: Select the proper date for this task. You can even set an exactly time if required.
  • Duration: This shows how many days you can complete this task. You can set it directly too;
  • Progress: Move the slide to change task progress;
  • Check Point: The time point to stop and check your task;
  • Predecessors: Click the plus button to add a predecessor to selected task.

TaskInfo View

Task Dependency In XMind

Before showing Gantt Chart, maybe we should talk about the Task Dependency for better understanding.
A dependency relation exists between any two tasks in XMind. How do you display it? Now, XMind can help you achieve this with few simple steps. For example, task A has a dependency relation with task B. Let’s do as following:
Select task A.

  1. On the Predecessors fields, click plus button.
  2. Choose task B in the coming Task Dependency dialog.
  3. Confirm the Dependency type,
    • Finish to Start, Task A can’t be started until Task B is finished.
    • Start to Finish, Task A can’t be finished until Task B is started.
    • Start to Start, Task A can’t be started until Task B is started.
    • Finish to Finish, Task A can’t be finished until Task B is finished.
  4. Click OK to finish.

Task Dependency

Then after adding these task details, let’s click Show Gantt Chart at the Taskinfo View bottom. All tasks in current mind map will be shown in the Gantt Chart view.

Gantt Chart

If you switch among sheets or workbooks, the content will be updated at the same time. Moreover, when you drill down any a topic to focus on more details, Gantt Chart will only show the tasks in this drilled down map. Concentration is ever so easy and simple.

Gantt Chart has two parts. On the left, all topics are listed as a tree. On the right, the tasks are shown as task bars with time indicator. A glance, you can catch the most task details immediately, like Task content, Start/End Date, Progress Status, and Dependencies. When moving mouse on a task, all information will be appeared. How convenient! Also, you can change timeline scale among Hours, Days, Weeks and Months in the left as you want.

In this redesigned Gantt Chart View, we bring various colors for task bars, which depend on the task’ priority. This would be helpful to distinguish one task from the others. One more thing, the Task Dependency, which is shown as the lines between tasks. You’re allowed to insert dependency line here, by selecting the little circle at the start or end of a task bar and pointing to any a task. To help you understand the dependency type better,  please watch the above screenshot, there are four lines, from top to bottom,

  • The first one means that Task B can’t be started until Task A is started.
  • The second one means that Task C can’t be started until Task B is finished.
  • The third one means that Task D can’t be finished until Task E is started.
  • The fourth one means that Task F can’t be finished until Task E is finished.

What we do believe is that, you may bring a big surprise to your co-workers while reporting the project status with XMind, and they will understand your work fast and easily. What do you think of the new Gantt Chart and Task Info? Please share with us about your stories and opinions below :).