(Watch the video)

Do you feel overwhelmed by the things you need to do? In fact, many people use XMind as a tool to keep them up with their to-dos, stay organized, and to be more productive. Mr. White, product manager of X company, is one of them. Mr. White has a very busy life, but he always manages to balance his personal life with work. How could he succeed in doing that? Here is how Mr. White lists and arranges his events using XMind.

Start by creating a new map

First of all, Mr. White needed to create a new map. He could create a blank new map all by himself, and It is suggested to choose the logic chart structure, which is supposed to be suitable for a to-do list.

Then he chose a prefered theme to apply.

OR Mr. White could choose a template directly from XMind templates library in order to have a quick start and to balance between elegance and efficiency, since XMind offers abundant elegant templates which meet various needs in different occasions.

Collecting tasks with a brainstorming session

Then, it’s time to collect and arrange the tasks! To help him get out of the mess, Mr. White started with a brainstorming session which would help him to note down what he needed to do. At this stage, we suggest you to free your thoughts and note down whatever comes to your mind, just as Mr. White did. But he also did this in an organized way, that means he had the different directions–he classified his to-dos into two groups: personal and work. Then he could come up with ideas one by another following these directions. This organized way of brainstorming enables you to better recall what you need to do.

Then, following these directions, he had all his tasks in view and dragged them onto the map panel, and arranged them by adding some detailed information.

Using Gantt chart to manage the to-dos

After arranging his to-dos onto the map, it’s time to add more specific info to each task, like the task priority, task assignee, especially the task duration time. To save time, Mr. White used “ctrl + n” to prioritize his task, where n= numbers. For example, he could mark the meetings as his first priority by simply pressing “ctrl+1”, and so on.

After the assignment of the due time, Mr. White checked his schedule in the Gantt chart, which visualized his tasks’ info in a clearer way.

Print the Gantt Chart out / Export to PDF

If he’d like, he could even print the gantt chart out to remind him of the due time. Each to-do would be clear in horizon. And of course, he could also export the gantt chart to PDF for multiple uses.

Every time when a task was accomplished, he added a task progress marker to it so that he could follow up on his to-dos.

That feels really awesome when he saw all the major tasks are accomplished. Why not have a try yourself?

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Refer to tutorial video of this map