5 Steps To Build Your Annual Plan Like A Pro

Posted on February 15th, 2017 in Tips | 4 Comments »

With 2016 now gone, have you started planning your 2017? Most people go into the year with little idea of what they want to achieve, scarcely realizing how helpful an annual plan could be. Annual plans help students with a clear overview of their study plans, managers with their business plans, teachers with their lesson plans and all of us with our personal goals. An annual plan brings clarity and proves productivity, thus leading to a successful year.

New Year, New Achievements.

To build an annual plan quickly and effectively, XMind is your best choice. With XMind, you can easily map out a yearly plan which enables you to see the big picture. Here is how XMind helps you build your annual plan like a pro with 5 steps.

Step 1: Set goals

New year, new start. As the marketing manager of a famous restaurant, John needs to create a one-year marketing plan for 2017. Just like every year, John launched his favorite mind mapping software – XMind and opened a blank mind map. XMind offers multiple amazing structures to help business elites improve efficiency. Fishbone Chart can be used to visually organize causal relationships among complex ideas/events. Matrix makes the in-depth comparative analysis for project management possible. Org Chart easily presents an overview of an organization.

This time John chose the Timeline structure, which is the best choice for writing an annual plan. In the central topic, John wrote down his marketing goal: Increase revenue by 20% in 2017. With the Enter key he quickly created a main topic for each quarter (John always divide his annual plan into 4 quarters).

Step 2: Detail specific activities

A mark of a good marketing plan is one that is clear and focused, as well as detailed. With the Tab key John created monthly sub-goals and scheduled all marketing activities for quarter 1.

Quickly, John created a detailed marketing plan for the whole year.

Tip from John: To help decorate the mind maps, XMind offers 109 newly designed clip arts and more than 60,000 icons of various styles. You can drag and drop your desired icons directly to the mind map.

Step3: Set priorities

For any plan, initiative, or strategy to be successful, we must have a set of clear priorities in place to make it happen. After finishing his annual marketing plan, John reviewed the lists again and scheduled in high-priority and urgent activities. In XMind, John easily add a priority marker with the shortcut “Ctrl + 1”.

A few days later, John wanted to check how many high priority activities are there. In XMind, with a single click on the Filter button  in the lower right corner of the workspace, John simply filtered what he wanted.

Step 4: Assign tasks for each activity

It’s time to assign responsibility. Marketing plan will be meaningless when it ends without any action steps. Who exactly is going to carry out the task? With XMind, John can assign tasks simply in the task info view.

Step 5: Add basic info

At the top of John’s annual plan he created a floating central topic to write down the basic information of this plan.

Tip from John: Floating central topic is somewhat the same as the Central Topic. With the floating central topic you can quickly create as many topics as you want and change the map structure easily whenever you want to.

Share the plan

Everything is done and John only need to click the Share button and share his annual plan with his boss. With XMind, communication becomes easy and simple.

Work with Office/PDF

What if your boss doesn’t use XMind? Don’t worry! XMind supports exporting your fruit of work to Office/PDF instantly to facilitate your plan. The export options range from Word, PowerPoint, Excel, PDF, RTF, HTML, Plain Text, to PNG, JPEG, GIF, BMP, SVG, etc.

Have you made your plan yet? Why not start now?

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Let XMind give you a hand up in your job hunting

Posted on February 8th, 2017 in Tips | No Comments »

The importance of resume in the job hunting goes without saying. You may be already pretty good at writing a resume, but do you know that with XMind 8, you are able to make your resume more outstanding?

John Lee, who recently got his master’s degree, is looking for a job. He had some working experiences before, but he wants to make his resume more outstanding among the other graduates, so he refers to XMind.

He uses the basic map structure to do his resume, adding his personal information, working experience, education background, awards and additional skills to enrich the content. Then he adds an image to represent his profile from iconfider ( or you can choose from clipart), and here he chooses the “simple” theme to keep his resume simple and clear. In this way, Jon’s resume appears vivid but dosen’t lose his formality. You can also choose the resume directly from templates to quickly start.

When it comes to your personal resume, we recommend you to do just like John :

  • Choose the simplest theme to keep your resume formal
  • use the basic map to keep the map balanced
  • Do not add too many pictures, one profile is enough.
  • You can add some links to enrich others’ knowledge on you, but remember, never too much. Keeping the resume simple and clear is the first priority.


Hope every XMind user could find a satisfying job.

Download this template

Learn more about embeding a map like this into your blog

How to embed a mind map to your blog?

Posted on January 18th, 2017 in Tips | 2 Comments »


In 2016, we celebrated our 10th anniversary. We are so proud that XMind has been working at designing and developing the professional, friendly, and innovative mind mapping and brainstorming tools for more than 10 YEARS! We are forever grateful for the engagement and feedbacks from all of our customers that have helped us become the company we are today.

As a professional mind mapping software, XMind offers abundance of amazing features, such as brainstorming, slide-based presentation, Gantt chart, work with PDF/Office, XMind Cloud etc. If you’re a new customer or only use XMind for a few months, there are some hidden features you may have missed. In this article we’d like to introduce how you can embed your mind map to your blog.

Mind map is a great way to convey complex information visually in a variety of understandable and colorful formats. Adding visual content created by mind mapping software to your blog post can get the attention of your readers easily and help them understand your blog content quickly. Below we will take WordPress as an example to introduce how to embed an XMind file to a blog:

1. Click the Share button on the toolbar after you finish your mind map;

2. Choose to share to blog, enter description if necessary and click Upload;

3. After uploading you will find an embed code.

4. Copy and paste the embed code into the text area.

To embed a mind map you’ve already uploaded to XMind mind map library,

1. Sign in with your XMind ID;
2. Click the mind map you want to embed to your blog post;
3. Click the Embed button under the mind map;

4. Copy and paste the embed code into the text area.

Happy embedding!

New year resolution: go to Gym with XMind

Posted on January 10th, 2017 in Tips | No Comments »

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The new year is always a time for resolutions. Maybe after the Christmas feast and the all-night party on New Year’s eve, you’re beginning to concern about how to keep in shape, and how to have a healthier body in the new year. Well, you know that taking more exercises and eating less will do you good, but it’s easy to slip back into the old ways. In order not to compile formidable lists of ‘dos’ and ‘donts’ just mentally, why not go to gym together with your friend XMind ?

Sounds great! But hold on, before rushing to the gym, you need to make a gym schedule in order to better planning your exercises and to pump your body up more scientifically. As for that, XMind 8 can be your nice partner.

Open XMind 8 and choose a blank “Matrix (colomn)” structure (or choose “class schedule” from templates to quickly start).

Name your table by typing in the central topic. Using “Enter” to add a column(leave the cursor at the central topic), and click on the small “Add” button on the right side of central topic to add a row.

Now that your table is ready, you just need to fill it in with your plan. If you are energetic enough, you can schedule your gym plan from Monday to Saturday. Here we made a recommended plan for you. If you are just a beginner on sports, adjust the exercises accordingly.

With a well-scheduled plan, the fitness/bodybuilding plan will no longer be the sort of accomplishments beyond attainment. And it’s easier for you to keep on it.

You can even share your schedule plan on SNS (facebook, twitter…) to have other people’s encouragement.

We wish every XMind user a healthy body.

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Volume Pricing Available. Get back to work with XMind easily!

Posted on January 4th, 2017 in Tips | 2 Comments »

(Watch the video)

Now that Christmas and holiday season are over, we all have to get back to work again. XMind team hopes all of our customers have had a great holiday season.

For many of us, the vision of getting back to work after holiday sessions and the reality usually have very little in common. While many of us expect to sit down at our desks after time away filled with boundless energy and restored creativity, what usually ends up happening is that we spend several scattered hours falling further behind on tasks built up in the interim.

Don’t worry! XMind can help you get back to work energetically and well prepared.

Below the article will help you learn more details about how XMind helps a marketing team of a famous restaurant get back to work and create an excellent annual plan. The marketing department recently received a task from their Boss: Making an annual marketing plan for 2017. In order to make a perfect and successful annual marketing plan, the marketing team decided to have a meeting on Tuesday afternoon.

Brainstorming lets ideas flow

All of the people who would attend the meeting had been notified the topic to be discussed before the meeting, which was how to increase revenue by 20% with marketing activities. When the meeting started, the leader of the marketing team Owen announced the theme of the meeting. Then the brainstorming session was officially started.

Lindy, as the recorder of this meeting, used XMind to help collect as many ideas as they could. Lindy opened a blank mind map and quickly entered the brainstorming mode with a simply click on the “Brainstorming” icon on the toolbar. Double clicking the central topic Lindy entered the theme of the brainstorming session. To help get control of the meeting time, Lindy set a timer for 2 hours by clicking the Timer Setting icon in the upper right corner. There will be a countdown timer in the lower right corner of the page if you set a timer in XMind’s brainstorming mode.

Personally, Lindy loves the brainstorming mode of XMind very much, because the full-screen mode helps build a stress-free scene for her to pay all attention to sparkles in her mind. More over, XMind’s new brainstorming mode allows Lindy to classify inspirations in Idea Factory by groups. Lindy quickly added 3 groups in Idea Factory. In XMind, she can add more groups later whenever she needs to.

Lindy’s colleagues are always creative and innovative. After about one and a half hour Lindy collected many ideas from her team members and she wrote all down in the idea factory window.

Drag and drop to produce a mind map

After collecting a number of ideas, Lindy easily dragged and dropped all of them to the mind map to see how different ideas could be connected together and created a plan of action. This was the most exciting part for Lindy. For her, XMind makes both mind mapping and brainstorming in one software.

Beautify the map

Lindy is a perfectionist. Since the annual plan was created for the boss, Lindy wanted to make it beautiful and memorable. Thanks to XMind, she can beautify the mind map with ease. XMind offers many visual elements for users to choose from, e.g. up to 109 newly designed and grouped clip arts, more than 60,000 icons of various styles, brand new vector markers etc. With all team members, the marketing department brainstormed, discussed and made their annual marketing plan together.

At the top of the annual plan Lindy clicked “Insert – Floating Central Topic” to create a floating central topic to write down the basic information of this plan. Floating central topic is somewhat the same as the Central Topic. With the floating central topic Lindy can quickly create as many topics as she wants and change the map structure easily whenever she wants to.

Share the Plan

Everything was done and Lindy clicked the Share icon on the toolbar and chose to share the plan with her boss by email. With XMind, Lindy always enjoys the simplified sharing process. She can also share her mind maps to Facebook, Twitter and LinkedIn, and even embed to her blog.

Add Comments

Boss Brian was very surprised when he received the mind map. With the mind map, he got a very clear overview of their year-long marketing plan. He wanted to add his own ideas to the mind map without modifying the original file directly. Amazingly, he found that he could add comments to the topic directly. After a few hours, Brian added some comments to the map and shared it back with the marketing department just with a few clicks.

Present Ideas

When Lindy received the mind map sent from her boss, she immediately opened it. With a single click on the Comment icon in the right sidebar, she viewed all comments at a glance and adjusted their plan accordingly.

In oder to help all team members understand more fully their own roles and responsibilities in the plan, Lindy made a presentation using XMind. “I love the new slide-based presentation feature very much”, said Lindy, “it makes create, present and share presentation easier than ever”. Selecting the target topic and clicking the Plus button, a new slide will be created automatically. For Lindy, mind mapping and presenting are harmoniously integrated in one software.

Only by clicking the Play Story button, Lindy presented their annual marketing plan and all team members quickly gained a better understanding of what they need to do in the whole year. After the presentation Lindy exported the map to PDF and sent a copy to every team member.

Easter Egg

To help teams go back to work, XMind is offering volume pricing for XMind Pro now.

Buy XMind Volume License!

How to write an annual report to your boss?

Posted on December 27th, 2016 in Tips | 2 Comments »

(Watch the video)

Supervisors in nearly every kind of company require written reports from staff members from time to time. The reports range from brief status reports on various projects to extensive reports concerning important corporate matters. Creating an annual report can be a daunting task, especially for those new to this challenge.

At the end of the year, many of us may need to write annual reports. To write an annual report to your boss, you have to ensure that the information is accurate and easily understood. XMind, the most popular mind mapping software, helps produce a report your supervisor will appreciate as informative and useful.

Choose a structure

XMind offers multiple amazing structures to help business elites improve efficiency. Fishbone Chart can be used to visually organize causal relationships among complex ideas/events. Matrix makes the in-depth comparative analysis for project management possible. Org Chart easily presents an overview of an organization. Timeline, which helps track milestones and schedules in chronological order, will be your best choice for writing an annual report.

Create a section for each quarter

To start writing your annual plan, XMind offers a template “Annual Report” to help you get started quickly. Or you can also start from creating a blank mind map. When I wrote my annual report, I simply opened a blank mind map with the Timeline structure and entered the subject of my mind map into the central topic. With the Enter key I quickly created 4 main topics for each quarter (I always divide my annual plan into 4 quarters).

In the section Quarter 1, I divided it into 4 parts to keep my report clear and organized. All detailed information were listed as subtopics. The automatic numbering feature helps me organize my topic lists easily.

Conclude the report

After I finished my annual report, I concluded my report by adding an annual summary. Since I didn’t want my report to be messed up, I inserted a note to my annual summary topic. In the note, I can enter as many texts as I want to.

Add basic info

At the top of my report I created a floating central topic by clicking “Insert – Floating Central Topic” to write down the basic information of this report, such as the date, report title, my name as the report writer. Floating central topic is somewhat the same as the Central Topic. With the floating central topic I can quickly create as many topics as I want and change the map structure easily whenever I want to.

Share the report

Everything was done and I just needed to click the Share button and shared my annual report with my boss. With XMind, communication becomes easy and simple.

Export the report to Office/PDF

What if your boss doesn’t use XMind? Don’t worry! XMind supports exporting your fruit of work to Office/PDF instantly to facilitate your report. The export options range from Word, PowerPoint, Excel, PDF, RTF, HTML, Plain Text, to PNG, JPEG, GIF, BMP, SVG, etc.

Write your annual report with XMind now!

Time to celebrate! A step-by-step guide with XMind

Posted on December 19th, 2016 in Tips | 2 Comments »

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Christmas is here! Are you considering a family celebration along with some friends? However, as the old saying goes “He who is best prepared can best serve his moment of inspiration”, you need to plan ahead. (Read More…)

How to use XMind to organize your to-dos?

Posted on December 13th, 2016 in Tips | 10 Comments »

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Do you feel overwhelmed by the things you need to do? In fact, many people use XMind as a tool to keep them up with their to-dos, stay organized, and to be more productive. Mr. White, product manager of X company, is one of them. Mr. White has a very busy life, but he always manages to balance his personal life with work. How could he succeed in doing that? Here is how Mr. White lists and arranges his events using XMind. (Read More…)

How to effectively use XMind for project management?

Posted on December 6th, 2016 in Tips | 17 Comments »

(Watch the Tutorial)

Nowadays, projects are becoming bigger and more complex. Project manager George is managing five major projects simultaneously. It’s two weeks before the deadline of one of them. But the project is at least five weeks behind!  (Read More…)

$15 OFF – Thanksgiving Gift from XMind on 10th Anniversary

Posted on November 23rd, 2016 in promotion | No Comments »


Thanksgiving is right around the corner! Here we want to take this opportunity to thank you for your loyalty and support during our past ten years. XMind has been working at designing and developing the professional, friendly, and innovative mind mapping and brainstorming tools for a FULL 10 YEARS! We are forever grateful for your engagement and feedback that have helped us become the company we are today. And we’re so excited to celebrate our 10th anniversary with you, our loyal customers.

On this Thanksgiving Day, we are thrilled to bring you a gift. From now on you can buy XMind 8 Pro with $15 OFF. Special offer ends at 8:00 am Nov 26 (GMT).

Buy XMind 8 Pro

Happy Thanksgiving and hope you enjoy our Thanksgiving gift.